Why Painters Struggle With Admin
Being on the tools is hard enough. Spending your nights on spreadsheets makes it exhausting.
Competing with rushed quotes
If you do not send paint quotes within 24 hours of visiting a house, you lose the job to speedier contractors.
Answering phone calls on ladders
Holding a paint roller in one hand and your phone in the other is a recipe for a spill. But missed calls go to competitors.
Awkward deposit and final payment chasing
Chasing customers for residential paint work is highly uncomfortable. You need automatic, gentle reminders.
Every Tool You Need to Run Your Painter Business
Say goodbye to expensive office staff and complex accounting apps. AdminHelper does it all through WhatsApp and AI.
WhatsApp Invoicing
Voice note the job details while cleaning up your tools. A draft invoice is built with smart material lookups in seconds, ready to send with one tap.
AI Receptionist
Missed calls are missed money. Our AI answers your calls, takes detailed breakdown or emergency notes, and sends a WhatsApp summary straight to your pocket.
Instant Quoting
Send itemised, professional quotes from the site. Customers tap to accept on their phone, letting you secure deposit payments before ordering materials.
Automatic Payment Chasing
Never have another awkward conversation about unpaid bills. AdminHelper sends polite, automatic payment reminders and provides easy payment reminder links.
Xero & FreeAgent Sync
All approved invoices and quotes sync instantly to your accounting software. Zero manual typing, completely error-free bookkeeping.
Smart Calendar Bookings
Integrate with Google Calendar and Outlook. The AI receptionist checks your real-time availability and books boiler services or quotes automatically.
Admin Done in Under 30 Seconds
You talk, AdminHelper does the work. No new apps to learn, just WhatsApp.
Record a Voice Note
After finishing a job, send a voice note WhatsApp voice note detailing your labour, parts, and client info.
Approve the Draft
Our AI converts your voice to a beautiful, itemised PDF invoice or quote and sends you a review link on WhatsApp.
Get Paid Faster
Send the invoice to your client via WhatsApp or email. Outstanding balances are automatically chased with automatic payment reminders.
Complete Xero & FreeAgent Harmony
No more double entry at the end of the tax year. Every single invoice and quote you approve on AdminHelper is pushed as a neat, drafted invoice to your existing ledger. Your accountant will love you.
- Automatic draft creation
- No more manual spreadsheet entry
- Fully HMRC and Making Tax Digital compliant
Frequently Asked Questions
How does the WhatsApp invoicing work for Painters?
Simply send a WhatsApp voice note like, 'Just finished Mrs. Smith's job at 42 High Street, charged £80 for labour plus £12 for materials.' AdminHelper processes the voice note, drafts a professional invoice, and sends you a link to review. Tap to approve and send.
Can the AI receptionist handle emergency callouts?
Yes. When you are busy, our AI receptionist answers your missed calls, logs caller details, emergency status, and location, then sends you a concise WhatsApp summary immediately.
Does it sync with my Xero or FreeAgent accounting software?
Absolutely. Once you approve an invoice or quote, AdminHelper pushes it directly to Xero or FreeAgent as a draft. This eliminates manual data entry completely.
How do quotes work on site?
You can record a voice note describing the scope of work and materials while standing in the customer's house. AdminHelper generates an itemised, professional quote that clients can accept online with a single tap.
Is there a free trial and do I need a credit card?
AdminHelper offers a 30-day free trial with full access to all features. No credit card or payment details are required to get started.