Doing the work is the easy part. Keeping track of cash is not.
Unpaid invoices are the quiet killer of small trade businesses. Losing track of who owes what makes managing your business a guessing game.
Invoices drift past due
You meant to check your accounts. Then a busy fortnight goes by and several invoices are weeks overdue, without you realizing they are still unpaid.
Awkward follow-up timing
Nobody likes asking a customer for money too early, but leaving it too late is worse. Without a clear timeline, finding the right moment to follow up feels awkward.
Cash flow goes lumpy
When you do not know exactly when money is due to arrive, you cannot plan for materials, wages or a quiet month. Unmanaged invoices make your whole business wobble.
How it works
Stay on top of every penny with ease.
Send invoices from WhatsApp
Raise and send invoices or quotes to your customers by email directly from WhatsApp, starting the clock in the background.
Track status in your portal
See outstanding totals, pending items, and overdue invoices organized automatically in one simple dashboard.
Get reminders when it is time
Receive polite nudges on your phone reminding you when payments are late, making it simple to know exactly when to reach out.
See which invoices are overdue at a glance
Having a complete view of your cashflow changes how you run your business. AdminHelper organizes your invoice state, notifying you when invoices pass their due dates so you can prompt your clients professionally.
- Track exactly which invoices have been emailed and which are pending
- See how many days each invoice has been outstanding in real time
- Get personal notifications to follow up on late accounts
- Integrate with Xero and FreeAgent to push generated documents as drafts
Everything you need to keep your cashflow steady
Stop guessing what is unpaid and stay organized from your phone.
Personal Reminders
Nudges sent to you when invoices remain unpaid past their due dates.
Email Delivery
Quotes and invoices generated from WhatsApp are emailed securely to your customers.
Easy Status Updates
Mark invoices as paid in your portal or straight from your phone to keep your view fresh.
Clear Money View
See at a glance what is outstanding, what is overdue and what has come in.
Xero & FreeAgent Sync
Sync your generated invoices directly as drafts to your accounting software.
Simple History
Access historical records of what you generated so you never lose a trace.
Frequently asked questions
Common questions about invoice tracking and payment reminders on AdminHelper.
How does invoice tracking work?
When you raise an invoice through AdminHelper, it emails the document directly to your customer and tracks the due date in your portal. If the invoice remains unpaid past its due date, you can monitor exactly how many days it has been outstanding and receive a reminder to follow up.
Can I send invoices directly to my customers?
Yes. AdminHelper generates professional invoices and quotes based on your WhatsApp prompts, then emails them directly to your customers. You can check their delivery and payment status inside your portal.
How do I mark an invoice as paid?
You can easily update the status of any invoice directly inside the user portal or straight from your phone, keeping your dashboard and cashflow metrics completely up to date instantly.
Who gets reminded about unpaid invoices?
AdminHelper sends reminders directly to you (the tradesperson), not your customers. This ensures you always stay in complete control of your customer relationships while receiving helpful reminders when it is time to prompt a client.
Does this integrate with my accounting software?
Absolutely. Every invoice and quote you initiate through AdminHelper can be synced directly into your existing Xero or FreeAgent account as a draft, keeping your accounting completely joined up.
Will I know how long an invoice has been outstanding?
Yes. The portal shows you a clear timeline of every sent invoice, highlighting overdue items and calculating exactly how many days have elapsed since their due date.