The quote you never sent is the job you never got
Quoting is where work is won and lost, yet it is the task most likely to slip to the bottom of the pile.
Quotes take days to go out
You promise to 'sort a price tonight', then three jobs and two days pass. By the time you send it, the customer has booked someone quicker.
A number in a text looks cheap
A bare figure with no breakdown invites haggling and makes serious customers wonder whether you are serious too.
No follow-up, no answer
You send a quote and hear nothing. Was it too dear? Did they forget? Without a nudge, good leads quietly go cold.
How it works
From a quick chat on site to a quote in their inbox before you leave.
Describe the job in WhatsApp
"Quote for a new bathroom suite at 8 Mill Lane: remove old suite, fit bath, basin and toilet, two days labour plus materials." Voice note or text, your choice.
AdminHelper builds the quote
It lays out labour, materials and VAT in a tidy, itemised quote with your branding, ready for you to check over and tweak if needed.
Customer accepts with one tap
They get a link, review the breakdown and accept online. The moment they do, a job sheet is created so you can crack on.
Accepted quotes become job sheets on their own
The second a customer accepts, AdminHelper turns the quote into a job sheet with the address, scope and line items already filled in. No re-typing, nothing forgotten on the day.
- One-tap online acceptance with a clear audit trail of who agreed what
- Job sheets generated automatically from the accepted quote
- Turn an accepted quote into an invoice when the work is done
- Every quote stored against the customer for easy reference
A quoting toolkit that pays for itself
Designed to help you quote faster, look sharper and chase less.
Quote from WhatsApp
Build a full quote from a voice note or message, on site or from the van.
Itemised breakdowns
Labour, materials and VAT laid out clearly so customers see the value, not just a number.
One-tap acceptance
Customers accept online instantly, so you know the job is on without a single phone call.
Auto job sheets
Accepted quotes become job sheets with all the detail already in place.
Quote to invoice
Convert a completed job into an invoice in a tap, with no re-keying.
Gentle follow-ups
AdminHelper can nudge unanswered quotes so warm leads do not slip away.
Frequently asked questions
What tradespeople ask us about quoting software and online quote acceptance.
How quickly can I send a professional quote?
Most quotes go out in a few minutes. You describe the job in a WhatsApp voice note or message, AdminHelper drafts an itemised, branded quote, you check it over, and send. You can realistically quote a customer before you have left their driveway, which is often what wins the job.
How do customers accept a quote?
Each quote includes a secure link. Your customer opens it on their phone, reviews the breakdown of labour, materials and VAT, and accepts with a single tap. You are notified straight away, and there is a clear record of exactly what they agreed to.
What happens after a quote is accepted?
AdminHelper automatically turns the accepted quote into a job sheet, carrying over the address, scope of work and line items. When the job is finished, you can convert that same quote into an invoice in one tap, so nothing gets typed twice.
Can I edit a quote before it goes out?
Always. The AI gives you a draft, and you stay in control. Adjust prices, add or remove line items, tweak the wording, then approve. Nothing reaches the customer until you are happy with it.
Does the quote include VAT correctly?
Yes. AdminHelper calculates VAT on each line based on your settings, so your quotes are accurate and compliant before they go out.
Will my quotes look professional and branded?
They will. Quotes carry your business name, logo and details with a clean, itemised layout. It is the kind of document that reassures customers they are dealing with a proper outfit, which makes them far more likely to say yes.
Can AdminHelper chase quotes I have not heard back on?
Yes. It can send a gentle, polite follow-up on quotes that have gone quiet, so warm leads do not slip through the cracks while you are busy on the tools.