Double entry is double the work for none of the reward
You raise an invoice, then type it all in again for the books. It is dull, it is slow, and it is where mistakes creep in.
Everything gets typed twice
You invoice the customer, then re-enter the same figures into your accounts software. Same job, done twice, for no extra money.
Numbers drift out of sync
Re-keying invoices by hand means typos and missed entries, so your accounts and your real income quietly stop matching up.
Year-end becomes a nightmare
Leave it all to the last minute and tax time turns into a frantic scramble through texts, PDFs and half-remembered jobs.
How it works
Connect once and your books stay current on their own.
Connect Xero or FreeAgent
Link your accounting software to AdminHelper once in a couple of taps. Your details stay secure and you can disconnect any time.
Invoices sync as drafts
Every invoice you raise is pushed across as a draft, with line items, VAT and customer details already filled in.
Review and approve in your software
Open your accounts package, give each draft a quick check, and approve. Your books stay accurate without re-typing a thing.
On other software? You're still covered
Not on Xero or FreeAgent? No problem. AdminHelper gives you clean, professional PDFs and CSV exports you or your accountant can drop into any system, so you are never locked in or left out.
- Direct sync to Xero and FreeAgent as draft invoices
- Clean PDF and CSV exports for any other accounting software
- VAT details carried across correctly on every invoice
- Hand your accountant tidy records instead of a pile of texts
Accounting that keeps itself up to date
Less data entry, fewer mistakes, and a far calmer year-end.
Xero & FreeAgent sync
Invoices flow into your accounts as drafts, ready for a quick review.
PDF & CSV exports
Clean exports that suit any other accounting system or your accountant.
VAT included automatically
If you are VAT registered, VAT is calculated and shown on every invoice.
No double entry
Raise an invoice once and let it land in your books automatically.
Secure connection
Your accounting software is linked securely, and you can disconnect whenever you like.
Stress-free year-end
Records stay current all year, so tax time is a review rather than a rebuild.
Frequently asked questions
What tradespeople ask us about Xero, FreeAgent and accounting sync.
Which accounting software does AdminHelper integrate with?
AdminHelper syncs directly with Xero and FreeAgent, two of the most popular packages with UK tradespeople and their accountants. If you use something else, you can still export clean PDFs and CSV files to bring your invoices into any other system.
How does the invoice sync actually work?
You connect your Xero or FreeAgent account once. After that, every invoice you raise in AdminHelper is pushed across as a draft, with the line items, VAT and customer details already filled in. You review and approve the draft in your accounting software, so nothing is entered twice.
Why does it create drafts rather than final invoices?
Sending invoices through as drafts keeps you in control. You or your accountant get the final say before anything is posted to your books, which avoids surprises and keeps your records accurate, while still saving you all the re-typing.
What if I do not use Xero or FreeAgent?
You are still well covered. AdminHelper produces clean, professional PDF invoices and CSV exports that work with virtually any accounting software, or that you can hand straight to your accountant. You get tidy records without being tied to one platform.
Is the VAT information carried across correctly?
Yes. The VAT calculated on your AdminHelper invoices is carried through to the draft in your accounting software, so your books reflect the right figures.
Is it safe to connect my accounting software?
It is. The connection to Xero or FreeAgent is made securely, AdminHelper only uses it to sync your invoices, and you can disconnect at any time from your settings. Your financial data stays protected throughout.
Will this make my year-end easier?
Considerably. Because your invoices sync as you go, your records stay up to date all year instead of piling up. When tax season arrives, you and your accountant are reviewing tidy, current books rather than reconstructing a year from scattered texts and PDFs.