Set up in minutes. No app needed.
AdminHelper works through WhatsApp and email -- tools you already use every day. There is nothing to download and nothing to learn.
AI Receptionist setup
Enable call forwarding
Set your mobile to forward calls when busy or unanswered. Takes about 30 seconds.
Missed calls go to your AI
When you cannot answer, the call is routed to your AI receptionist automatically.
AI takes the details
Your AI introduces itself, asks for the caller's name, what the job is about, and their callback number.
WhatsApp summary arrives
Within seconds, you get a WhatsApp message with everything you need to call them back.
Creating an invoice
Send a voice note, text, or photo
Describe the job via WhatsApp -- a quick voice note, a text message, or a photo of the job details.
AdminHelper drafts the invoice
AI extracts the customer name, job details, pricing, and VAT. A professional draft appears in seconds.
Review and approve on WhatsApp
Check the draft. Edit anything you want. Tap to approve.
Branded PDF sent to your customer
Your customer receives a professional invoice with your logo and business details. It syncs to Xero or FreeAgent automatically.
Getting paid
Invoice sent to customer
Your customer gets the invoice via email with a link to view it online.
Automatic reminders
AdminHelper chases at 7, 14 and 21 days -- with your approval before each one.
Mark as paid from WhatsApp
Reply 'paid' on WhatsApp when the customer settles up.
Syncs to your accounts
The invoice status updates in Xero or FreeAgent automatically.
What you need to get started
Just a mobile phone with WhatsApp. No special hardware, no app to download, no laptop required. If you can send a voice note, you can use AdminHelper.